Access Pst Files In Outlook
Import Outlook items from a.pst file in Outlook for PC. These instructions. You'll still see and have access to your email, contacts, and calendar in Outlook. Where can I find PST files in Windows 10? Update Cancel. A d by ManageEngine ADSolutions. Easy user provisioning in Active Directory, Office 365 & more. There you will be a file outlook.pst which is default. If you want to take backup of this file you must need to close outlook application first.
Outlook for Office 365 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007 Outlook is part of your daily routine. You use it to send email messages, to set up calendar events, and to create tasks and other items. But do you wonder how and where all those items are stored? For Office 365, Exchange, and Outlook.com accounts, all of your information is stored on the server, but an offline copy is also stored on your local computer in an Offline Outlook Data File (.ost).
For POP and IMAP accounts, you might store your Outlook items in an Outlook Data File (.pst). If you want to open or close an Outlook Data File (.pst), you can do that in a few simple steps. Note: If your organization has policies in place that archive email messages automatically, your older email messages, calendar events, and tasks might be stored in an archive Outlook Data File (.pst). Even if your account uses an offline Outlook Data File (.ost) for all of its day-to-day information, you may still have an archive.pst file that contains older information. Note: Depending on how Outlook is set up, it's likely the folder where the.pst file is stored will open automatically. If it doesn't, browse to the file's location. If you're not sure where your Outlook data file is located, see.
Select the Outlook Data File (.pst), and then select Open. Once you open the Outlook Data File (.pst), the file will appear in your folder pane. Usually you'll find it at the bottom of the list of folders.
The following image is an example. The name of your Outlook Data File (.pst) will likely not be outlook data file. Usually, the name is based on the account the file is associated with. For example, an Outlook Data File for the account Cheryl.Parsons64@yahoo.com will likely be named Cheryl Parsons or Cheryl.Parsons64@yahoo.com. The file name that you specify for an Outlook Data File (.pst) appears in the Navigation pane. Before Outlook 2010, the default display name for Outlook Data File (.pst) was Personal Folders.
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This can be confusing if you work with multiple Outlook Data Files (.pst) that were created in previous versions of Outlook. We recommend that you use a descriptive display name for each Outlook Data File (.pst). On the File tab, click Account Settings Account Settings. On the Data Files tab, click the Outlook Data File (.pst) file Settings.
In the Name box, enter a descriptive name for the Outlook Data File (.pst). The following is a list of where Outlook data files are saved on your computer. Some of the folders might be hidden folders. To view them, do one of the following:. Click the Start button, and then click Control Panel. Click Folder Options. Click the View tab, and then click the Show hidden files and folders option.
Notes: The default location of the.pst file is a hidden folder. To use Windows Explorer to navigate to this folder, you must first turn on the display of hidden folders.
In Windows Explorer, on the Tools menu, click Folder Options. On the View tab, under Advanced Settings, under Files and Folders, under Hidden files and folders, click Show hidden files and folders.
If you want to see all file name extensions, clear the Hide extensions for known file types check box under Files and Folders. Hidden folders appear dimmed to indicate that they are not typical folders. You can move any Outlook.pst file to any location on your computer.
For example, some people like to keep their Outlook data files on drive D or under My Documents, so that creating backup files is easier. Before you move your.pst file, you might want to change its display name from Personal Folders to something more meaningful to you. Changing the name helps you to distinguish between different Outlook data files when you work with more than one.pst file. In the Navigation pane, right-click Personal Folders, and then click Properties for 'Personal Folders'. Personal Folders is always a top-level folder in the Navigation pane, in Mail.
Click Advanced. In the Name text box, type a name that is meaningful to you, such as Greta's Outlook Data. Click OK twice. Now you can begin moving Outlook Data Files to another location on your computer. In Outlook, make a note of the file location and name. In the Navigation pane, right-click Personal Folders or the name that appears for your.pst file, and then click Properties for folder name.
Click Advanced. In the File name text box, make a note of the complete path and file name of the.pst file. Exit Outlook and then move the file. Use Windows Explorer to copy each.pst file from its default location in the drive: Documents and Settings user Local Settings Application Data Microsoft Outlook folder to any folder on your computer that you want. Notes: The default location is a hidden folder. To use Windows Explorer to navigate to this folder, you must first turn on the display of hidden folders.
In Windows Explorer, on the Tools menu, click Folder Options. On the View tab, under Advanced Settings, under Files and Folders, under Hidden files and folders, click Show hidden files and folders. If you want to see all file name extensions, clear the Hide extensions for known file types check box under Files and Folders. Hidden folders appear dimmed to indicate they aren't typical folders. In Control Panel, click User Accounts, and then click Mail. Note: If you are using the Classic view in Control Panel, double-click Mail.
Click Show Profiles, and then choose the profile that contains the.pst file. Click Properties, and then click Data Files. Select the data file from the list, and then click Settings. When a message appears, notifying you that the data file cannot be found at the old location, click OK.
Browse to the new folder location, select the data file, and then click Open. Click OK, and then click Close twice. Click OK and restart Outlook. If you work offline with Outlook or use Exchange with Cached Exchange Mode, you can change the location of the local Offline Folder file (.ost) to a different folder or hard disk drive. Exit Outlook. Click Start, and then click Control Panel.
Double-click Mail, and then click E-mail Accounts. Click Show Profiles, and then select the profile that contains the.pst file. Click Properties, and then click Data Files. Select the Exchange account, and then click Settings. On the Advanced tab, clear the Use Cached Exchange Mode check box. Note: When you see this message: You must restart Outlook for these changes to take effect, click OK.
Click Settings, and on the Advanced tab, click Offline Folder File Settings. Click Disable Offline Use, and then click Yes in the dialog box that appears. Click Offline Folder File Settings. Click Browse, go to the location where you want to save your.ost file, enter a name in the File name box, and then click Open. Click OK, and then select the Use Cached Exchange Mode check box. When you see this message: You must restart Outlook for these changes to take effect, click OK.
Click Close. The next time that you start Outlook, the new.ost file will be synchronized with your mailbox on the server running Exchange. Currently there is no way to password-protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer, other than by using your Microsoft Windows logon password or by using third-party software written specifically to password-protect Outlook. However, you can set a password on your Personal Folders file (.pst). If you use an Internet e-mail account in Outlook, such as a POP3 or HTTP account, your e-mail messages are delivered to a.pst data file on your computer's hard disk. You can use a password on your.pst file to help prevent accidental intrusion by other people with whom you share your computer.
On the Go menu, click Folder List. Do one of the following:.
If you have a POP3 e-mail account, right-click Personal Folders, and then click Properties For 'Personal Folders' on the shortcut menu. Notes:. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Example of a strong password: Y6dh!et5, and an example of a weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. For more information, see. It is critical that you remember your password.
If you forget your password, Microsoft can't retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, so you will need to type the password each time you run Outlook. Don't forget the password.
Important: Neither Microsoft, your Internet service provider (ISP), nor your mail administrator has access to your password, nor can they assist you to recover the contents of the.pst file if you forget the password. Click OK three times. When you click the email account folder, you will be prompted for your password.
After you gain access, you won't have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder. The default display name of the Personal Folders file (.pst) is Personal Folders.
This can be confusing if you work with multiple.pst files, all of which have the same name. A best practice is to customize the display name. In the Navigation pane, right-click Personal Folders, and then click Properties for 'Personal Folders'. Click Advanced.
Access Pst Files In Outlook 2010
In the Name box, type a name that is meaningful to you, such as Greta's Outlook Data. Click OK twice.
In the Navigation pane, you see a top folder with the name that you entered. Now you can quickly distinguish your data file from any others. Even if you have a tendency to hoard e-mail, you might want to clear some of the clutter in the Navigation pane. You might not always need instant access to an archive.pst file. You can remove an Outlook data file from the Navigation pane without deleting the file from your computer. Right-click the Personal Folders file that you want to remove from the Navigation pane, and then click Close Personal Folders.
Pst Files In Outlook 2010
If the Close Personal Folders option is not available, you are probably trying to remove the.pst file that Outlook uses for saving your new messages. If you remove that data file, new messages will have nowhere to go. Tip: Afraid of deleting a file and losing your data?
Closing a.pst file doesn't delete the file or any items that it contains. The file just no longer appears in the Navigation pane. You can always add any.pst file back to the display by doing the following:. On the File menu, point to Open, and then click Outlook Data File. Click the.pst file that you want to open, and then click OK. More about Outlook data files For more information about Outlook data files, see the following topics:.